COLLECTORS EXCHANGE FINE ART AUCTION

Terms and Conditions: Collectors Exchange Fine Art Auction - Sunday, June 8, 2025 at 1:00 PM

The James Cox Gallery (JCG) at Woodstock is not acting as an agent for the bidder or buyer. The JCG has taken care to describe and depict all items fairly and accurately but takes NO responsibility regarding authenticity, condition, or description.

By registering to bid at auction, in person, or through an agent, by absentee bid, or telephone or any other means including the Internet and e-mail, the buyer agrees to be bound by these Conditions of Sale (and changes made as noted below.)

All property and every lot for sale in our catalog is offered subject to the following terms and conditions, along with any changes that may be published or announced prior to or during a sale by The James Cox Gallery (JCG) at Woodstock. All lots may be examined prior to sale at the times and place listed in our promotional advertising. Lot descriptions and images may be altered at any time without notice.


TERMS AND CONDITIONS OF SALE:

AUCTION PROCEDURE:
1. REGISTRATION: Bidders MUST register in advance to bid at auction.
- We may require credit card information and/or bank references for registration.
- By bidding at the auction, a buyer assumes responsibility to pay the purchase price plus the buyer's premium, sales tax, and any additional charges that become due and payable in connection with the purchase - i.e. credit card fees, delivery, packing & shipping, or storage of property.
- Online bidders must register with online services LiveAuctioneers or Invaluable before bidding. Proper identification will be required.
- The auctioneer reserves the right to refuse to register any prospective bidder for any reason.
2. ABSENTEE BIDS: Phone Bids and Order Bids must be submitted to the auctioneer at least one day before the sale.
- JCG does not accept any responsibility to an absentee bidder, nor any liability whatsoever for a failure to execute the absentee bid for any reason. In the event that identical multiple absentee bids are the highest bids received for the same lot then the earliest received of the competing absentee bids shall prevail at that bid amount.
3. AUCTIONEER?s DISCRETION
- The JCG has the right, in their absolute discretion, to determine the conduct of the sale as they see fit. The gallery reserves the right to advance the bidding, to reject bids, to combine lots, to split lots, to re-offer and resell lots, and to withdraw lots before the actual sale.
- Auctions can be fast paced and there are many moving parts. Many times, snap decisions are made, and mistakes can be made easily with an errant click or with a misspeak.
- We understand from experience that losing a lot because of a clerical error can be difficult. That is why we work hard to avoid mistakes while maintaining a fast-paced, exciting atmosphere.
- All property is sold AS-IS. All sales are final. No returns are accepted.
Descriptions of size, condition, subjects, dates, etc. are made to the best of our knowledge but are opinions only.
- Images are provided online. Prospective buyers should be aware that these images cannot possibly provide all visual and physical information needed for informed decisions. Bidders are encouraged to examine the property in this sale in person on which they intend to bid, prior to the auction.
4. BUYER PREMIUMS: All bidders are subject to a 25% buyer?s premium which will be added to the hammer price for each lot sold.
5. RESERVES: Reserves are in some cases set by sellers as a confidential minimum that must be met before an actual sale is consummated. JCG may protect the reserve by an initial bid or continued bidding on behalf of the consignor. Neither the consignor nor an agent or representative of the consignor is allowed to bid on their own property.
- 98% of our auction items have no reserves.
- Any lot with a reserve will be noted.
6. Pre-sale estimates are intended to be rough guides of value and do not necessarily reflect actual value or hammer price. All values are in US dollars.
7. BIDDING: The highest bidder acknowledged by the auctioneer shall be the buyer.
- In case of a dispute, the auctioneer shall determine the buyer or re-open the bidding process to settle the dispute.
- Online Bidding will begin at one half the low estimate on each lot. Online bidding increments for this sale are posted at LiveAuctioneers or Invaluable. The auctioneer at his or her discretion may lower the starting bid.

POST AUCTION:

PAYMENT:

1. ALL SALES MUST BE PAID FOR WITHIN FIVE BUSINESS DAYS OF THE SALE OR THE SELLER MAY VOID THE SALE
- Please do not make full payment until you have received an official invoice from the James Cox Gallery.
- Acceptable forms of payment include MasterCard and Visa, PayPal sent to pay@jamescoxgallery.com, cash, money order, or check. We do not accept American Express.
2. LiveAuctioneers AutoPay and Invaluable WePay:
- Both LiveAuctioneers and Invaluable provide their own payment systems to process payments: AutoPay for LiveAuctioneers, and WePay for Invaluable.
- Note: If you have not contacted James Cox Gallery to arrange payment within 3 days of the time that invoice is sent, LiveAuctioneers will charge the credit card you used to register for the auction for the amount of your invoice.
3. SALES TAX: All sales are subject to sales tax except where/when exempt by law. Proper documentation must be on file before this tax may be waived.
- Ulster County, NY sales tax is 8%
- International buyers assume responsibility for any additional taxes or fees associated with shipment destinations.
4. IF YOUR INVOICE HAS TAX ON IT, YOU MUST PAY THE TAX. IF YOU HAVE A TAX EXEMPTION/RESALE CERTIFICATE YOU CAN UPLOAD IT TO YOUR LIVEAUCTIONEERS/INVALUABLE PROFILE AND TAX WILL THEN BE REMOVED FROM YOUR INVOICE.
- We are unable to remove sales tax from your LiveAuctioneers and Invaluable invoice if you have not uploaded your resale certificate.
- If you are bidding by phone or order bid, please let JCG know and we will note it on your form.
5. It is the buyer?s responsibility to pay the purchase price plus the buyer's premium, sales tax, and any additional charges that become due and payable in connection with the purchase - i.e. credit card fees, delivery, packing & shipping, or storage of property.
- Please note: buyer is responsible for an additional processing fee (s) on LiveAuctioneers and Invaluable.
6. Please Note: Any invoice over $15,000 must be paid by wire transfer, money order, or check.

TAKING POSSESSION OF PROPERTY

1. Once property is sold and paid for the buyer assumes all risk of loss or damage to the property. The buyer assumes responsibility for all costs and expenses related to the sale. Ownership passes to the buyer when full payment is received. The James Cox Gallery will hold purchased lots for no more than fifteen days waiting for payment, pick-up, or shipping instructions. Beginning on the sixteenth day a storage fee of five dollars per item per day will be charged and added to the client?s invoice. After 30 days, a charge of $10 per day per item will be levied.
2. Four options for taking possession of property:
- Pick Up In Person
- Authorize Someone To Pick Up Merchandise For You (YOU MUST TELL US WHO YOU AUTHORIZE)
- Hire a Shipper
- In-House Shipping (Size and Weight limits apply)
3. SHIPPING: Shipping, packing, and insurance are frequently outsourced and are services provided at the buyer's expense and paid directly to the shipper. Buyers may contract with their own shippers however they must complete auction payment to the James Cox Gallery in full before items are released to shippers.
- The James Cox Gallery will not obtain multiple quotes or negotiate between shippers on the buyer's behalf.
- Once a winning bidder has paid he/she/they must make shipping arrangements or contact one of the preferred shippers directly.

RECOMMENDED SHIPPERS

1. The UPS STORE
- 230 Kings Mall Ct., Kingston, NY 12401
- Phone: 845-336-4877
- Fax: 845-336-3832
- Email: store4541@theupsstore.com
- If you choose the UPS Store for shipping, a store representative will come to pick up your item(s). Typically, pickups occur when there is a large volume of artwork to be collected. However, in some cases, it still may take up to two weeks for UPS to retrieve your item(s). Once UPS has picked up your shipment, we will send you an email confirmation to let you know they are in possession of your item(s).
2. ITS A WRAP
- Contact: Karen
- 107 Tinker St # 1A, Woodstock, NY 12498
- Phone: 845-679-0273
- This shipper asks for business or personal checks by mail. Will quote costs prior to shipping. No credit cards, please.
- If you choose It?s A Wrap for shipping, please inform someone at the gallery. We will personally deliver your item(s) to Karen at It?s A Wrap and will send you an email confirmation once the delivery has been made.
3. In-House Shipping
- We offer in-house shipping for small and/or unframed two-dimensional artwork.
- Pricing starts at $25 for a single unframed piece, with an additional $5 per extra piece (e.g., 3 pieces = $35; 5 pieces = $45, etc.). Please note that $25 is the minimum packing fee, and final costs may vary depending on insurance and destination.
- For shipping:
- Domestic shipments are sent via UPS.
- International shipments are sent via USPS, unless otherwise requested by the buyer
- We accept Visa, MasterCard, and PayPal for payment.
- All packages are insured for the total amount on the invoice, unless the buyer specifies otherwise.
- We will use the shipping address provided on your invoice, so if any corrections or changes are needed, please inform us as soon as possible.
- Once we have received payment for packing, we will notify you when your items have been shipped and provide a tracking number.
- The person we use for in-house shipping comes about once a week. If you need your items shipped quickly please let us know.
- Please note: In-house shipping is a courtesy service, and we kindly ask for your patience as we process your shipment.

NOTE: WE ARE PLEASED TO ANSWER QUESTIONS ABOUT ANY LOT OR AUCTION PROCEDURE. IT IS BEST TO CONTACT US 48 HOURS OR MORE BEFORE THE SALE. Call us at 845-679-7608 or email us at info@jamescoxgallery.com.